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Executive Assistant at Zego
London, GB

Job description


We already know how Monzo disrupted banking, and how Transferwise made it simple to send money abroad. We bet you’d rather summon an Uber than hail a taxi.

Insurance is the latest traditional industry on the brink of a tech transformation.


In 2016, Zego was founded by ex-Deliveroo managers. We believe that everyone - and every company - deserves clear, simple and flexible insurance. From carpenters to corporations, part-time hustlers to workaholics, Zego is committed to building insurance products that provide total peace of mind at a fair price.


In 2018, the Zegons landed in both Spain and Ireland. It’s our ambition to become a global business – we’re constantly pushing to break into new markets, discover what our customers want and deliver the products they need.


We’re backed by the best VCs in Europe and have been named amongst the ‘100 Hottest Startups in Europe’ and ‘Insurtech 100’.


Best of all? We’re just getting started.


Our Leadership is growing and we're looking for an EA to provide first class administrative support to the team, consisting six people, including the three founders. The ideal candidate will have prior EA experience, will build relationships across the business at all levels with ease.




Key responsibilities

  • Be the teams “right hand person”, strong understanding of their priorities including full, complex diary management. This involves organising overseas travel, including complex itineraries, partner and investor meetings, lunches, dinners, offsites and events led by members of the Leadership.

  • Own work-streams as directed by members of the Leadership team, such as collating slides for the Company Weekly Stand-up meetings, market research and any other ad hoc tasks that fall within the remit of the role.

  • Effective “gatekeeping”; managing all incoming communication, effectively establishing what is priority, drafting replies and ensuring all mail and requests are processed in an accurate, professional and timely manner.

  • Full management of Leadership team meetings including logistics (i.e. organising video conferencing, securing venues and arranging travel for off-sites) and the creation of agendas and presentation materials. This will involve liaising extensively with teams across the business as well as undertaking research.

  • Extensive travel management, including booking flights, rail travel, hotel accommodation and visas.

  • Attending key meetings as directed by the Leadership team, taking comprehensive minutes and taking ownership to ensure that all action points are followed up on and resolved in a timely manner.

  • Collating and maintaining organisational information and documents (i.e. legal paperwork) and documents required for the business on behalf of the Leadership team (i.e. Passports, Bios).

  • Extensive collaboration with peers to support the wider business.

Key requirements

  • Utmost discretion and sensitivity around confidentiality

  • Prior EA experience 

  • Experience of calendar management for several members of a team

  • Experience of using video conferencing facilities, specifically Zoom and Google Hangouts would be helpful

  • Demonstrates commercial aptitude and interprets contracts, NDAs and invoices at a basic level

  • Excellent IT skills: Google and Microsoft suites

  • Excellent organisational and communication skills and exceptional attention to detail

  • Ability to prioritise and proactively act on own initiative, coordinating requests efficiently ensuring all deadlines are met. The team’s diaries are constantly shifting

  • Being “one step ahead”, i.e. knowing the team’s diaries inside out, where they need to be, when and with the right paperwork in hand

  • Willingness to understand the business and the industry we operate in

  • Ability to form strong relationships, build trust and influence people

  • Outgoing and confident

  • Hard working and calm under pressure

  • Good sense of humour and willingness to join in with company social events


  • 33 days of holiday per annum, including bank holidays

  • A company funded mental health support service

  • Share options

  • Pension scheme

  • Experience of working with founders from VC-backed, fast-growing startups

  • High-end equipment of your choosing

  • Free breakfast in the office every Friday!

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